Configure Rate Schedules

Rate schedules define pricing for billable items such as rooms and resources. You can create a new rate schedule or copy an existing one. After you configure a rate schedule, you can assign pricing to billable items.

Configure a rate schedule

  1. Select Configuration > Billing > Rate Schedules.
  2. The Rate Schedules window opens.
  3. Select New.
  4. The Rate Schedule window opens.
  5. In Rate Schedule, enter a name or description of up to 30 characters.
  6. Select OK.

Configure pricing for billable items

  1. Select Configuration > Billing > Rate Schedules.
  2. Select the rate schedule that you want to configure.
  3. Select Pricing.
  4. The Edit Pricing window opens.
  5. Do one of the following:
    • To configure resource pricing, select a category in Category and then select Display.
    • To configure room pricing, select Room Charge in Category.
  6. Optional: Select a value in Grouping to filter the results.
  7. Optional: Select a value in Building to filter room results.
  8. For each billable item, select a pricing method.
  9. Enter pricing values as needed.
  10. Select Close.

Pricing methods

Pricing method Description
Half Day/Full Day (Event Time) Charges the half-day or full-day amount based on the event duration compared to the value in Hours.
Half Day/Full Day (Reserved Time) Charges the half-day or full-day amount based on the total reserved time compared to the value in Hours.
Half Day/Full Day (Service Time) Charges the half-day or full-day amount based on service time compared to the value in Hours. Available only for resources with service orders.
Hourly (Event Time) Multiplies the price by the event duration in hours.
Hourly (Reserved Time) Multiplies the price by the reserved time in hours.
Hourly (Service Time) Multiplies the price by the service time in hours. Available only for resources with service orders.
Hourly (Specific) Multiplies the price by the number of hours entered when the item is added to a booking.
Unit Applies the specified price regardless of event or reserved time.

Pricing fields

Field Description
Price The amount used to calculate room or resource charges.
Discount The percentage discount applied to the calculated charge.
Min. Charge The minimum charge EMS applies when using hourly pricing methods.
Max. Charge The maximum charge EMS applies when using hourly pricing methods.
Flat Price A fixed charge that remains the same regardless of booking duration.
Half Day Price The amount charged when the booking qualifies for half-day pricing.
Full Day Price The amount charged when the booking qualifies for full-day pricing.
Hours The threshold EMS uses to determine whether to apply half-day or full-day pricing.